The AI Back Office
Lead follow-up, customer and guest messaging, reviews, reporting — the repetitive work, handled by systems I build for your business and run every month. A one-time setup scoped to your project, plus a flat monthly to keep it running. Bilingual. Cancel the monthly anytime after the first 30 days.
No sales pitch. Bring the one process eating your week and I'll tell you if it's a fit.
01 · Priced to your project, not a package.
Every engagement is scoped — setup typically lands between $3,000 and $10,000 depending on what you need — plus a flat monthly from $500 to run, monitor, and improve it. The tiers below are typical shapes, not fixed SKUs. Bilingual, month-to-month after the first 30 days, and you own everything I build.
Starter
One-time setup · one system
then from $500/mo to run & improve it
One system, built and proven in 30 days.
You've got one process obviously bleeding time or money — missed follow-ups, no-shows, review chasing. Start there, watch it run, decide from real results.
Multiple connected systems · Custom API integrations · Strategy sessions
Start with one systemBack Office
One-time setup · 3 systems
then from $1,250/mo to run & improve it
The core back office — 3 systems that run your busywork.
5–25 employees and several manual processes that keep dropping the ball. I install and connect the systems that follow up, reply, and report — then improve them every month.
Unlimited custom integrations · Multi-location strategy work
Build my back officeOperator
One-time setup · multi-system
then from $2,500/mo to run & improve it
Multi-location or high-volume. Custom integrations + a fractional AI lead.
You run 2+ locations, or your volume means custom integrations and bespoke agents matter. You want someone running the whole AI back office, not just building it.
Software licensing · Third-party API costs (passed through at cost)
Talk about Operator“It depends” isn't evasion — it's how you avoid overpaying for a package that doesn't fit. The flow:
01
You tell me the process eating your time. I tell you whether automation fits and roughly what it takes. No pitch.
02
I map the exact systems and integrations, then send one fixed number. You approve it before anything is built — no surprise invoices.
03
The setup fee builds and connects everything; the flat monthly runs, monitors, and improves it. Cancel the monthly anytime after 30 days — you keep what I built.
Setup lands between $3,000 and $10,000. Two projects are rarely the same price — here's what moves it:
02 · Is this actually for you?
If three or more of these are yes, we should talk. If you can answer none, save your money and read the blog first.
Are you doing the same manual task more than 10 times a week?
Are leads or bookings falling through because nobody followed up in time?
Are you paying someone $3K+/month for work software could do?
Have you said 'I should automate that' more than twice this quarter?
Do you have 20+ leads, 50+ transactions, or 100+ messages per month?
Are you running on at least one tool that has an API (Google Workspace, Shopify, QuickBooks, etc.)?
03 · How this is different from an agency
| Typical AI agency | Working with me | |
|---|---|---|
| Contract | 6-12 month minimum | Setup, then month-to-month — cancel the monthly anytime |
| Pricing | $5K-$25K project, then you're on your own | One setup fee + flat monthly, no surprises |
| Who builds it | Junior contractor or offshore team | Me, directly |
| Bilingual | Add-on or unavailable | Native English + Spanish, included |
| After delivery | You own nothing, locked in | Full handover docs, you own the automations |
| Local context | US-only or generic | Cabo San Lucas + US, real local experience |
04 · Trusted by businesses in
5 active client engagements across Los Cabos and the US in 2025–2026. Workflows in production for restaurants, vacation rentals, tour operators, and IV-therapy services.
05 · What a real engagement looks like
One of my published case studies walks through automated lead follow-up for tour operators — taking tour-show rates from roughly 40% to 60% with a custom automation and a Claude-driven AI follow-up sequence. Same template, same approach I'd use for your business, written up with the cost breakdown and the workflow diagram.
Read the case study →06 · Frequently asked questions
The build. Scoping your workflow, building each system, connecting it to your tools (WhatsApp, Google Workspace, your booking system, POS, or CRM), testing it in production, and handing you the docs. It's scoped per project — roughly $3,000 for a single system up to $10,000+ for a full multi-system back office — and I send one fixed quote before you commit. After that, the flat monthly covers running, monitoring, and improving what's live. Third-party API costs (Anthropic Claude, OpenAI, Google Gemini, Vercel, Supabase) are passed through at cost — usually $20–$150/month depending on volume.
I'll ask about your business, your most painful manual workflow, and what you've already tried. By the end of the call you'll know whether automation makes sense for you — and whether I'm the right person to build it.
Pick a time on my calendaror email directly: info@marioai.co